Can the minutes book be kept in electronic format?

Yes. A company's corporate documentation can generally be kept in electronic format, subject to compliance with the requirements of applicable laws.

Choosing an electronic medium for storing corporate documents does not change the company's obligations. Registers, resolutions, minutes, and other documents that must be retained must remain accessible and available for consultation or reproduction in accordance with applicable requirements.

To ensure the proper preservation of electronic corporate documentation, it is particularly recommended to:

• store the documents in a secure environment;
• perform backup copies regularly;
• protect documents against loss, destruction or unauthorized alteration;
• organize the files so that they can be easily found and accessed;
• ensure that documents can be reproduced when necessary.

An electronic minute book can facilitate the updating, storage and consultation of a company's corporate documents and also help it to more easily fulfill some of its obligations to regulatory authorities, particularly when several people or professionals need to have access to them.

However, the electronic format does not exempt the company from maintaining its complete and up-to-date documentation. The same obligations regarding record keeping and storage apply, regardless of the medium used, whether paper or electronic.

In summary , the contents of the minutes book, including the minutes and registers, can generally be kept in electronic format. The important thing is to comply with the legal requirements applicable to the use of an electronic format and to ensure that the documentation remains accessible, secure, and up-to-date.