What has to contain the notice of the meeting?

The notice must clearly indicate the date, time and place of the meeting of co-owners. This notice must be accompanied by the agenda of the meeting. Generally, the notice is accompanied by a proxy form which ensures that co-owners who cannot attend the meeting can complete in order to give a mandate to another co-owner for voting on their behalf.

The notice will have to be transmitted to the co-owners in accordance with the provisions of the declaration of co-ownership. It is recommended to the persons who are responsible for sending the notice to choose a shipping method which allows to preserve a proof of reception showing the date of reception. Registered mail or hand to hand delivery, with signature by the recipient, are shipping methods which can be suggested.

For the annual meeting, the notice should also include the following documents: the balance sheet, the income statement for the last fiscal year, the receivable and payable statement, the budget forecast, any project of modification to the declaration of co-ownership and a note on the essential terms of the proposed contracts and projected works.