What are the conditions that must be respected during the holding of the meeting of co-owners?

The co-owners must receive a notice of the annual meeting of co-owners. This notice must be accompanied by the balance sheet, the income statement of the last fiscal year, the receivable and payable statement, the budget forecast, any project of modification to the declaration of co-ownership as well as a note on the essential terms of the projected contracts and works.

A quorum at the meeting is constituted by the co-owners holding a majority of the votes.

If a quorum is not reached, the meeting is adjourned to a later date, notice of which is given to all the co-owners. Three-quarters of the members present or represented at this new meeting constitute a quorum. However, decisions on matters listed in section 1097 of the Civil Code of Quebec may be made at the new meeting if those members hold at least the majority of votes of all the co-owners.

At the meeting of co-owners, each co-owner has a number of votes proportional to the relative value of his fraction.

The co-owner who has not paid his share of the common expenses or his contribution to the contingency fund for more than three months will be deprived of his voting rights during the meeting.

The Civil Code of Quebec provides for the required majority votes to modify, for example, the declaration of co-ownership, the arrangement of physical places or the destination of the immovable property. These majority votes can turn out more or less restrictive according to the modifications sought. In this case, it is preferable to consult a notary before holding the meeting of co-owners and filing the desired modifications.