My accountant is asking me for the minutes book. Why?

It is common for an accountant to request access to a company's minutes book. Certain documents contained therein allow them to confirm information important for preparing financial statements, tax returns, or other accounting work.

Depending on the circumstances, he may want to consult documents concerning:

• the directors, shareholders and officers;
• the declared dividends;
• the issuance, transfer, repurchase, purchase or cancellation of shares;
• changes to the share capital;
• certain operations or decisions that may have accounting or tax implications.

For example, when a dividend has been declared, the accountant may need to consult the corresponding resolution to determine the amount, date, and shareholders involved. Similarly, a change in shareholding or share capital may contain information necessary for their work.

The accountant's request does not necessarily mean they are conducting a full legal audit of the minutes book. They are generally seeking to obtain the relevant corporate documents to confirm the information they need.

If the book is incomplete or has not been updated, some information may be difficult to confirm. Updating or regularizing the corporate documentation may then be recommended.

In summary , your accountant may request the minutes book to review corporate decisions and information relevant to their accounting or tax work. An up-to-date book makes it easier for them to find the necessary documents.