Updating the company’s minutes register involves recording in writing all decisions made by the board of directors or the shareholders.
Depending on the circumstances, this update may include, among other things, annual resolutions, the issuance or transfer of shares, the declaration of dividends or bonuses, as well as certain changes in the company’s structure or organization.
In Quebec, the law provides that a person who requests the list of shareholders of a provincially incorporated corporation may, upon request and upon payment of a reasonable fee, obtain a copy of the daily update of that list reflecting the changes that have been made to it. Furthermore, upon request, the corporation must include on the list or on an update to that list the names and addresses of known holders of option rights or acquisition rights relating to shares of the corporation.