The minutes of proceedings must at first relate the place, date and time at which the meeting was held. It must also allow to verify the regularity of the meeting by allowing to know the name of the persons present and represented and if the quorum was reached. The minutes of proceedings should follow the agenda, render an account of the deliberations and relate the decisions made during the meeting. The minutes of proceedings should indicate, for each decision, the name of the proposer, of the seconder (if the meeting decided that it needed a seconder), the number of votes obtained when it is possible. It should also indicate if the decision was adopted unanimously, by a majority vote or rejected.
The minutes of proceedings must be drafted by the secretary of the meeting who will have to sign it with the president of the meeting. The minutes of proceedings will have subsequently to be filed in the registers of the syndicate of co-owners. The co-owners will have to receive, as soon as possible, a copy of the minutes of proceedings in order to become acquainted with it and exercise their remedies if it turns out to be necessary.
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