What are the necessary steps to prepare adequately the special meeting of co-owners for the election of a new board of directors?

According to the Civil Code of Quebec, "within 90 days as from the date on which the developer of a divided co-ownership no longer holds a majority of the votes at the meeting of co-owners, the board of directors must call a special meeting of co-owners to elect a new board of directors."

To prepare adequately the special meeting of co-owners for the election of a new board of directors, it is appropriate to draft an agenda which contains normally the following items:

• Reading and approval of the agenda;
• Updated report of the provisional administration;
• Appointment of the new directors of the syndicate of co-owners;
• Reception by the syndicate of the notice of completion of works;
• Reception by the syndicate of the plans as built;
• Reception of the contracts signed by the provisional director of the syndicate;
• Resolution to appoint a professional building expert who will proceed to the reception of the common portions.

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References to sections of the Civil Code of Quebec to complete the information.

(QCC section 1104, 1105, 1087, 1088, 1091, 1092)